Contract Automation Resources

Automate Procurement Tenders and Purchasing Contracts

Smart Contracts and Automated Tenders for Procurement

Lots of procurement, lots of paperwork

Whether you're in government or commerce, the more you buy, the more paperwork you face. You might be sourcing consulting services, cleaning services, software or widgets. Whatever you buy, you need the right RFI, RFP, RFQ, RFT, contract or agreement, and you need the right clauses and schedules to manage your risk.

Cut, paste... check, then check again

For experienced procurement professionals, standard form Word documents go some way towards streamlining the procurement tender documentation process. But in the hands of the inexperienced, there are plenty of ways to go wrong when your only option is cut and paste. If you miss a closing date, delete the wrong clause or forget to change a name, the entire procurement tender process can fall apart. So, for full compliance, you have to check each document very carefully, which takes time and keeps your costs high.

Compliant documents in minutes?

What if you could create compliant procurement tender documents in minutes, using a simple web-based questionnaire to ensure that all key risks and issues are consistently addressed? What if you could improve compliance and lower your costs at the same time?

Automate procurement tenders with Exari

Exari gives you a fast, automated way of creating compliant documents in real time. For lower value transactions, you can give management and staff a self-service option for creating their own tenders and contracts. For higher value transactions, your procurement team can slash hours off the time it takes to prepare a quality first draft. You can also deliver document in different formats for different users. Read-only PDF lowers the risk of last minute changes, while DOCX/ RTF lets you finish the drafting in your preferred word processor. Our solution also lets you generate contracts in your preferred XML format, making it very easy to share key dates, milestones and other data with contract management and other enterprise systems.

Save money, improve compliance
The end result is lower risk, lower costs, improved consistency and compliance, and more time to focus on negotiating the best possible deal.

Case study
This case study shows how the contracts team at Parks Victoria, an Australian state government agency, has streamlined the creation of consistent, compliant, RFT and tender documents.

"Our staff can now get quality tender documentation ready in a fraction of the time, with a much lower risk of using the wrong template or releasing non-compliant documents to vendors."

Malcolm Downes
Manager Contracts
Parks Victoria

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