Sales & Sales Operations

 

SalesAccelerator™ Demo Movie See how to create an NDA within SalesForce.com

The current economic environment is lengthening sales cycles and increasing the emphasis on a rigorous business case. At the same time pressure is increasing to close deals fast and to make quarterly sales quotas no matter what. It’s all about shortening the prospect-to-cash cycle.

 

Non-Disclosure Agreements (NDAs), Business Cases, Proposals, Contracts, and Services Agreements are among the documents that you need to turn a prospect into a customer. However, creating and managing these documents generate pain and delay for most sales teams. Contract automation and document assembly can have a major impact on the speed of your sales,

typically reducing the time and expense involved in the process by more than half. See how to do this with Exari SalesAccelerator^TM.

 

Faster documents means faster sales

 

The length of time it takes to create a sales document or contract for a customer and the visibility the sales team has into the creation process is often at issue. Depending on the company, a non-disclosure agreement (NDA) can take anywhere from a few minutes to an hour to create. But, since the NDA is not always a high priority, you may experience a backlog of days or even weeks before your legal team is able to get to it. A sales contract usually takes a lot longer to create and, although it might be a priority, a legal team can only get so many of them done before a month, quarter or year ends. What if your sales team could create their own legally compliant, pre-approved contracts by simply answering questions in a web-based interview? Documents could be ready to go in one short automated process and emailed to the customer.

 

Click here to learn how Dow Jones reduced sales contract creation times by more than 90%.

 

The Exari Solution

 

Exari guides sales or sales support people through a browser-based interview asking questions relevant to the deal at hand.

 

Using intelligent templates designed and approved by your company’s legal team and sales management, all important data is captured (and available for re-use across CRM and ERP systems), and high quality documents are produced with all clauses required to manage the particular risks of the deal.

 

For some deals, the system produces the final draft PDF and delivers it to the front office. For others, the system produces a good first draft which legal can finish in Word.

 

Try a live demo of an NDA or Services Agreement. 

 

The devil is in the data

 

In addition to enabling your company to create faster documents and allowing your sales teams to close deals faster, Exari’s contract automation software allows your company to capture, manage and analyze all of the information in your contracts. How many NDAs are outstanding and when do they expire? How many sales contracts need to be renewed next month? How many contracts do you have with a specific company that just filed for bankruptcy? Since Exari is built natively in XML, all of the data captured in our interview process or imported into our system is saved in XML. This data can then be reused in many ways and can be pushed into any third party system, database, CRM or ERP system.

 

Reduce the risk in your documents

 

Every company is only as strong as the contracts it has with its customers and suppliers. If employees are using the wrong templates, the wrong contracts or the wrong language in making their deals, your company can have a lot at risk. Unfortunately the creation of documents in many companies is mostly manual and involves people having to choose the right template or document for the right situation. Plus, in today’s global environment, there are many different rules, regulations and laws that change by product, geography and business unit. Contract automation ensures that every person creating a document has precisely the right content for every specific situation. So now, if a customer argues about an invoice or a lawsuit is filed, your company can be assured that a compliant contract was in place at the time.

 

Growth, without the pain

 

By improving the flow of information from the front office to the legal department and substantially reducing document drafting times, corporations can handle growing contract volumes in a cost-effective way.  Automated document assembly results in fewer errors, lower risk, and greater compliance, not to mention happier staff and a healthier bottom line.