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Exari Entity Manager: Centrally Organize Your Counterparties with Contract Lifecycle Management

Exari Entity Manager: Centrally Organize Your Counterparties
Exari Entity Manager: Centrally Organize Your Counterparties

December 14, 2018 Dahna Ori Contract Management  

The Importance of Organizing Contracts When Digitizing Them

As Jack’s company grew, he ran into a problem. While his revenue increased, so too did his list of customers, partners and vendors. Soon, he found himself having to manage hundreds of different entities and thousands of pieces of information, including addresses, various ID numbers, relationships to different entities, and internal notes. Organizing and maintaining this vast web of details became overwhelming. Not only that, it also resulted in contracting delays with customers and, ultimately, lost revenue.

What Jack needed was a platform to centrally organize all his entity information and be able to seamlessly use that information to expedite his contract drafting and optimize his contract portfolio.

Organization is integral to success. When it comes to your business entities, do you keep track of where your counterparty information is stored? What about parent or subsidiary structures? Do you have a way to pre-populate your contracts with that stored information? Keeping track of lots of different moving parts is challenging. Thankfully we have a solution.

Flexibility and Organization With Contract Management

The challenge is finding a platform to keep your counterparty information clearly organized, updated and accessible. Many companies struggle because they do not have the necessary systems in place to centralize data, which leads to errors, delays, and confusion. Imagine if there was an easier way to keep information stored in a single repository. What tangible, positive outcomes would you immediately notice?

You would be able to:

  • Centralize counterparty information for easy updating and quick access across entire enterprises.
  • Maintain a single “golden source” of entity information.
  • Create custom fields to track the information that’s most important to you.
  • Allow for quicker and more seamless contract creation by pre-populating templates with stored data.
  • Tag existing entities with alternate names in the event of a merger or acquisition.
  • Quickly search for and report on any contract associated with a specific entity or its parent or subsidiaries.
  • Understand and maintain a corporate hierarchy by defining the entity’s relationship to other entities.

The ability to store data in this manner would not only save Jack time and money, but also ensures that he’s working preemptively to mitigate risk by effortlessly streamlining access to the details he needs.

Exari’s Entity Manager allows you to centralize a customizable selection of relevant counterparty information. With this, your information is clearly laid out for easy access, with an organizational hierarchy for at-a-glance comprehension. And with your information centralized, it can be used throughout the entire Exari platform for comprehensive contract creation, search, and reporting.


Dahna Ori is Exari’s Digital Marketing Specialist. Reach out on twitter @ExariDahna